This notice describes how we collect and process users’ data through
https://eventornado.com/
website (“Platform”). The terms “we”, “us”, “our” refer to
Eventornado OÜ, a legal person
registered under the laws of the Republic of Estonia.
We are committed to safeguarding privacy and not going to misuse our users’ data.
Controller details:
Name: Eventornado OÜ
Registration number: 14994027
Registered address: Telliskivi street, 60A/5, Tallinn 10412, Estonia
Eventornado OÜ is a data controller in respect of information you provide through Platform to
us, including all website visitors whose logs and cookie information is collected, and the
processor in respect of information gathered by the hackathon organizer from hackathon attendees
through Platform.
TABLE OF CONTENTS:
Information we collect:
Account and profile set up;
Platform functionality;
Payments;
Communications;
Demo access;
Website, sales, and marketing activities.
Third-party access to information:
Analytics;
Other disclosures;
Your rights;
Security of information;
Changes to this Notice.
Information we collect
Account and profile set up
This privacy policy (hereinafter: Privacy Policy) applies to all cases where Eventornado
OÜ (hereinafter: we or us) processes personal data of natural persons(hereinafter:
you) as a controller when operating and managing its funding platform at
www.eventornado.com (hereinafter: Platform).
You can also create an account on the Platform by the means of your
Google/Facebook/LinkedIn accounts. In order to do so you will have to
connect one of the said accounts and authorize with login and password for the
respective service. Kindly note, account information might be partially
collected from the respective company if you are using services mentioned above
for the account creation.
In profile settings, you can manage all the data in Platform related to your
user account.
We use your account information to:
create and maintain your user account, including in connection with
other data point listed below. The applied legal basis for this is the
performance of the contract (Terms and conditions) between you and us
(GDPR Art. 6.1.b)
provide the hackathon platform service
(hereinafter: Service)
via the Platform. The applied legal basis for this is the performance of the
contract (
Terms and conditions) between you and us (GDPR Art. 6.1.b);
provide customer support and any pre-contractual communication for the
purpose of providing you the Service, alerting of new updates regarding
your hackathon, software implemented or general updates regarding
Platform functionality, including by email (GDPR Art. 6.1.b);
analyse the efficiency of Platform in our legitimate interests
(GDPR Art. 6.1.f);
upon receiving the consent from you, to send you other relevant aspects
of the Service and the Platform, e.g. marketing or promotional
materials such as invitation for new events or demo proposals,
newsletter (GDPR Art. 6.1.a).
We will store your account data, including the categories from the below
sections (platform functionality, payments, and technical support) for as long
as you have the account with us. If you become inactive, we will delete or
anonymize your information within 24 months after your last user session.
As for the hackathon attendees, we may retain their account information as a
controller based on their consent for us to do so. In this case, we will retain
attendees accounts to invite them to participate in other hackathons.
For the activities that are based on consent, you can withdraw your consent at
any time by
contacting us directly. The withdrawal will not affect the
lawfulness of processing based on consent before.
Platform functionality
Via the Platform, you will be able to perform different actions to organize and manage
hackathon events. We will store and process the following categories of information while
you are using Platform:
information you provide so as to host or manage events;
internal communications within a particular event;
derived information created on a particular event.
The applied legal basis for this is the performance of the contract
(Terms and conditions)
between you and us (GDPR Art. 6.1.b).
Payments
We ask for your billing information in order to invoice you for the use of the Service.
The applied legal basis for processing information about payments is the performance
of the contract with you (GDPR Art. 6.1.b). We shall also retain part of financial
information to comply with applicable accounting and financial laws (GDPR Art. 6.1.c).
Communications
You may leave a request with your inquiries including request for support via the
“Contact us” form on Platform or by email. We use this information to provide you
with the help you might need, fix and improve the Platform, and analyse our efficiency,
including by creating statistics of inquiries.
The applied legal basis for this is the performance of the contract
(Terms and conditions)
between you and us (GDPR Art. 6.1.b) and our legitimate interest to improve the platform
(GDPR Art. 6.1.f).
Demo registration
Before registering an account, you can book a free demonstration of how Platform works.
To perform registration, we will ask you to provide your name, company name, email address.
We will use this information to choose and provide you with the most appropriate type
of demonstration. The applied legal basis for these activities is our legitimate interest
(GDPR Art. 6.1.f).
Website, sales, and marketing activities
The following data collection activities are present on Platform:
collection of visitor logs (IP address, traffic information, activity on the
Platform) to ensure correct Platform functionality and manage user sessions,
stored for 6 months of your last visit. The applied legal basis is our
legitimate interests (GDPR Art. 6.1.f);
cookies – for more information please visit our
Cookie Notice;
visitor traffic analysis. This activity, depending on the method used, is
performed based either on your consent (cookie tracking) or our legitimate
interests (GDPR Art. 6.1.f).
We store marketing data for 24 months of the last communication with you. For the
activities that are based on consent, you can withdraw your consent at any time by
contacting us
directly. The withdrawal will not affect the lawfulness of processing
based on consent before. You can also opt-out of the e-mail subscription by clicking
the appropriate button our emails to you.
Third-party access to information
We use the following third-party software providers:
companies which provide cloud server computing services;
companies which provide communication, e-mail server, and client
relationship management services, where the exchange of messages, e-mails
or videos may include personal data;
companies which help to monitor the behaviour of the Platform’s visitors;
companies which provide accounting services, processing accounting
documents and the personal data contained therein;
persons which provide us with software development services;
companies which help with work management with further personal data
processing;
The providers listed afore process personal data based on our instructions only.
When we transfer personal data outside of EEA we apply appropriate safeguards
required by the GDPR such as Standard Contractual Clauses (SCC).
Analytics
When using the analytics services, we collect details of the use of the Platform,
including, but not limited to traffic data and location data.
Non-personally identifiable information is collected and processed by Google
Analytics in an anonymised and aggregated way to improve our app’s usability
and for marketing purposes. Google Analytics is a web analytics service that
tracks and reports user traffic on apps and websites. Google Analytics uses the
data collected to track and monitor the use of the platform.
This data may also be shared with other Google services. For more information
on the privacy practices of Google, you can check its Policies at
www.google.com/analytics/policies/.
Other disclosures
In addition to the disclosures for the purposes identified before, we may disclose
information about you:
if we are required to do so by law, in connection with any legal
proceedings or to establish, exercise or defend our legal rights;
in case we sell, license or otherwise assign our company, corporate rights,
the platform or its separate parts or features to third parties.
Except as provided in this privacy notice, we will not sell,
share or rent your information to third parties.
Your rights
You may exercise GDPR rights regarding your personal data. In particular, you have the
right to:
The right to object against the processing of your
information.
If we process your information for our legitimate interests (e.g., for direct
marketing emails or for our marketing research purposes), you can object against it.
Let us know what you object against and we will consider your request. If there
are no compelling interests for us to refuse to perform your request, we will stop
the processing for such purposes. If we believe our compelling interests outweigh
your right to privacy, we will clarify this to you. You can also unsubscribe from
all our emails in the section “Email settings” in “Profile” created within the
Platform.
The right to access your information.
You have the right to know what personal data we process. As such you can obtain
the disclosure of the data involved in the processing and you can obtain a copy
of the information undergoing processing. You can also see and manage some of
the collected information in “Profile” created within the Platform.
The right to verify your information and seek its
rectification.
If you find that we process inaccurate or out-of-date information, you can verify
the accuracy of your information and/or ask for it to be updated or corrected;
Restrict the processing of your information.
When you contest the accuracy of your information, believe we process it unlawfully
or want to object against the processing, you have the right to temporarily stop
the processing of your information to check if the processing was consistent.
In this case, we will stop processing your data (other than storing it) until
we are able to provide you with evidence of its lawful processing;
The right to have your personal data deleted.
If we are not under the obligation to keep the data for legal compliance and your
data is not needed in the scope of an active contract or claim, we will remove
your information upon your request. You can also delete all your data in the
section “My data” in “Profile” created within the Platform.
The right to have your personal data transferred
to another organisation.
Where we process your personal data on the legal basis of consent you provided us
or on the necessity to perform a contract, we can make, at your request, your data
available to you or to an organisation of your choosing.
You can formulate such requests or channel further questions on data protection
by contacting us at
[email protected].
If you believe that our use of personal information violates your rights, or if you are
dissatisfied with a response you received to a request you formulated to us, you have the
right to lodge a complaint with the competent data protection authority of your choice.
Security of information
We will take all necessary measures to protect your information from unauthorised or
accidental access, destruction, modification, blocking, copying, distribution, as well
as from other illegal actions of third parties. As we use the services of third-party
software providers across several countries outside of the European Union, we may
transfer the collected data to those countries for further processing. In such cases,
we will make sure that relevant safeguards are in place. More information on the taken
international safeguards can be provided upon request.
Immediate access to the data is only allowed to our authorised employees involved in
maintaining the application. Such employees keep strict confidentiality and prevent
unauthorised third-party access to personal information.
Changes to this notice
We may update this privacy notice from time-to-time by posting a new version on our
website. We advise you to check this page occasionally to ensure you are happy with
any changes. However, we will endeavour to provide you with an announcement about any
significant changes.
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